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Posted: Tuesday, January 30, 2018 1:04 AM

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Administrative Assistant
Graham Staffing
Washington, DC 20004 USA


Employment Type: Full-Time


Duties and Responsibilites:
Provide administrative assistant services in support of the Telecommunication and Media Enforcement Section. This position is tasked with being the initial internal and external point of contact for all individuals calling and/or visiting the Telecom Section. Subject areas
related to this support include, but are not limited to:

Clerical Program Support
• Perform the full range of administrative coordination activities providing extensive direct
customer service to individuals for the Telecom Section.
• Perform general administrative duties, including but not limited to: preparing employment
related packages/documents, writing letters/announcements, filing, faxing, scanning,
photocopying, etc.
• Maintain, enter timely and accurate payroll/time & attendance data for office employees
and submit to on a bi-weekly basis in WebTA.
• Respond to employee inquiries and/or refer employees to the appropriate
individuals/departments across the organization in a timely manner.
• Provide the highest level of customer service to various internal/external stakeholders,
including members of the judiciary, federal agencies, local agencies and other government
organizations.
• Maintain critical confidential communication and correspondence on behalf of the
executive staff.
• Maintains critical professional office decorum; ensures the work environment reflects a
professional appearance.
• Develop and maintain spreadsheets in support of administrative requirements such as
visitor, office supply sheets and telephone logs.
• Provide critical administrative support functions such as conference and travel scheduling,
ordering and maintaining supplies, setting up audio/visual aids for the Office of the
Telecom units are requested.
• Produce a variety of correspondence and maintains critical files and records; draft replies
for various communications.

Office Automation and Other Support Services
Perform the full range of office automation functions utilizing automated software systems
such as Microsoft Office, Excel and other agency specific technology.
• Review incoming/outgoing correspondence for appropriate distribution. Ensures proper
coordination with official mail couriers, intra/inter government offices as well as private
organizations for the Telecom Section.
• Maintain files and records of required documents.
• Maintain suspense records on all correspondence and action documents.
• Create and track information utilizing EXCEL spreadsheets as requested.
• Edit and proofread documents as requested.
• Serve as one of the timekeepers for the Telecom Section.
• Maintain office supply inventories; orders, stores and maintains status of supply items.
• Perform other related duties as assigned.

Qualifications:
• Experience with multi-tasking and assisting multiple office employees at once.
• Advanced computer skills to perform word processing, spreadsheet management, and
conduct more advanced internet research, to include, working experience with Microsoft
Office Suite (Excel, Word, PowerPoint and Outlook).
• Experience with reviewing and disseminating memorandums to staff; conducting documents
control for routing through office; assisting with purchase request for small purchases,
reviewing draft policies, standard operating procedures, and memorandums for grammar
and format; coordinating time and attendance; compiling supplies requirements for office
staff (e.g., office supplies, laptops, printers, monitors); preparing training requests; and
preparing matrix of office needs
• High school diploma and two (2) years of related work experience performing duties as an
administrative assistant.

Other applicants: 20+

• Location: District Of Columbia, Washington, DC

• Post ID: 44772962 dc
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